Volunteer Requirements
The Calgary Saints Rugby Club is a volunteer driven organization. The Calgary Saints Rugby Club has been successful for more than 50 years because people have given their time. The Volunteer Program was introduced to encourage Calgary Saints members and representatives to get involved and contribute to the success of the organization.
Requirements
Participation in the Volunteer Program is a mandatory component of registration and agreement to participate in the program is necessary to register.
Members pay a refundable fee of $50 at the time of registration. This fee is incorporated into player dues.
A minimum of 2 hours of approved volunteer work is required to fulfill each member’s volunteer requirements per season. This requirement is assigned to each player registered in the club from U5 to Seniors. It is each member’s own responsibility to ensure they meet the volunteer requirements.
Once a member fulfills their volunteer requirement, they will receive an automatic refund through Sportslomo (i.e., registration platform) by the end of the following month. Whatever method the member paid their dues is how they will receive their refund.
Typically, communications will be sent out to all members when there are new volunteer opportunities open. In some circumstances, volunteer requirements will be met through administrative roles and team management.
If a player chooses not to fulfill their hours, they will not receive a refund at the end of the season.
Frequently Asked Questions
Many of our members are unaware of how much volunteer work and fundraising is necessary to operate a successful organization. The Volunteer Program has been implemented to encourage volunteerism and help support the operation and growth of the organization.
In January 2025, the Board of Directors voted unanimously to implement a Volunteer Program.
The Volunteer Program is mandatory for all players. Players who have not fulfilled the requirements of the Volunteer Program by November 30th of each year, will not be entitled to a refund.
Yes, during the registration process in Sportslomo you will be asked if you would like to forfeit your $50 payment. We do not encourage this option, but it is available to those who cannot volunteer their time to support the club.
A $50.00 refundable fee is added to each player’s cost of registration. This amount was chosen to encourage people to volunteer while still maintaining affordability of dues.
Each player is responsible for 2 hours. For instance, if you have 2 players within the same household, 4 hours of volunteer time is required to meet the volunteer requirements. In some limited circumstances, exceptions may be made by the Board. These exceptions will typically include coaches, team managers, and other administrative roles.
The official list of positions is published on the website under “Volunteering Opportunities”. Opportunities to volunteer throughout the year will be posted on our email newsletter, team communication app, and Instagram. There is a broad range of volunteer opportunities available. Some examples are casino workers, coach, bbqer, merchandise manager, and event organizer.
Note: some opportunities may only be posted a couple weeks ahead of time
A minimum of 2 hours per player.
The Volunteer Program is a minimum 2 hours’ time commitment and a player is only entitled to a single refund for their $50.00. There will be some instances where a member may volunteer for additional hours. We greatly appreciate those who dedicate their time.
Once you sign up for an opportunity in signupgenius.com, our Volunteer Coordinator will track a player’s hours. It is the player’s responsibility to meet the Volunteer Program requirements.
No, we need volunteers every season. Once this year ends and we move into next year, you can begin to work off your requirements in preseason.
Communications will be sent out to all members when there are new volunteer opportunities open. These opportunities will be updated many times throughout the season.
Yes, we understand that parents, friends, and others may want to volunteer on a player’s behalf. When you sign up to volunteer you will be asked if you are volunteering on behalf of a player.
Yes, we encourage our junior players to fulfill their own volunteer hours.
At the end of every month the Volunteer Coordinator will issue refunds to the eligible players who have completed their requirements that month. Refunds are processed through Sportslomo, which is the platform used for registration. Refunds will be issued to the same payment method used at the time of registration.
Yes, you can choose a payment plan offered on Sportslomo when you are registering.
We will update volunteer opportunities throughout the year, communications will be sent out to all members when there are new volunteer opportunities open. If members want to make sure they fulfill the volunteer requirements, sign up as early as possible.
If a member is having difficulties finding a role, please reach out to VP Admin at admin@saintsrugby.com.
Questions regarding the Volunteer Program can be sent to admin@saintsrugby.com